The booking system built for UK event suppliers.
Send a proposal, e-sign the contract, take the deposit — all through one link, with the money landing straight in your own bank account. It works for enquiries from anywhere: a DM, a referral, a form on your own site.
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- No lead fees, ever
- Free plan with a live public page
- A heads-up before you double-book
- 30-day free Pro trial
One link from enquiry to paid booking
Everything between “are you free on the 14th?” and the deposit clearing, handled in order — without spreadsheets, PDF contracts, or bank-transfer chasing.
An enquiry arrives — from anywhere
A directory lead, an Instagram DM, a wedding-fair conversation, or a form on your own site. It doesn't matter where the enquiry starts — Build My Event takes over the moment you reply.
You send one proposal link
Your pricing, what's in, what's not, and the date held — laid out in a proper proposal, not a PDF they'll lose in their inbox. Your client opens it straight from the link — no account needed to look, nothing to install.
They accept, and it's a signed contract
The moment they accept, the proposal becomes a contract — same numbers, same inclusions — and you both e-sign it before the date's blocked out.
The deposit lands in your bank
They pay by card through Stripe, and it lands in your own bank account. Instalments follow the schedule you set, and the reminders go out on their own — no awkward chasing.
Your business
Olive & Vine Catering
4
4h
Sofia & James' Wedding
120 guests · 14 Jun
Ashworth corporate day
Quote sent · £3,200
Priya's 40th birthday
Booked · £1,450
Deposit received — Priya's 40th
Next instalment
14 Aug
A look at your supplier dashboard — enquiries, quotes and payments in one place.
Made for the way UK suppliers get booked and paid
Payments in GBP to your own bank, contracts written for bookings here, and a UK marketplace on your profile — getting paid, signing contracts and being found all fit how you actually trade.
Getting paid, actually sorted
Take the deposit by card and it settles into your own UK bank account — not ours. Instalments follow the schedule you set, and the reminders go out on their own — so you're not left chasing. Build My Event never holds your money along the way.
Contracts, sorted in seconds
Every proposal your client accepts turns into a proper contract — same price, same inclusions — ready for you both to e-sign online in seconds.
The price stops moving when it's signed
Our fee on a booking is worked out the moment your client signs, and written into the payment schedule there and then. Change plan afterwards — either way — and that booking keeps the fee it was signed at. Work you've already won is never re-priced.
Cancellations settle by arithmetic
If a client pulls out, the refund comes off a published sliding scale based on how far out the event still is — set out in the contract before either of you signs. You both read the same number in advance, so nobody negotiates it on a bad day.
A shopfront on a UK marketplace
Beyond the clients you bring in yourself, your profile stands as a bookable listing in the organisers' marketplace — matched to what you offer, where you're based, and how far you'll travel. Organisers can find you and book you direct, so there's extra reach on tap whenever you want it.
Never accidentally double-booked
Every new enquiry, match, and proposal is checked against the bookings you've already taken — so a date clash surfaces the moment it happens, not when a client calls to ask where you are. Advisory only: it warns, it never blocks.
AI back office · Pro
An AI back office for the work around every booking
It works quietly across your enquiries and admin — reading, sorting, drafting and flagging the busywork so it isn't all on you. You stay in charge of the booking itself: it never sees or sets your price, and it never hits send for you.
Grounded in your business — you always review and send
Triages every enquiry
Reads each enquiry the moment it lands, ranks it by how genuine and how urgent it is, and flags what's missing — budget, date, guest count — so you answer the ones most likely to book first.
Drafts the reply — you send it
A warm, on-brand first reply ready the instant an enquiry arrives. It drafts; you read it, adjust, and hit send. It never sends on its own.
Picks the package that fits
Reads the enquiry against your own package list and pre-fills the proposal with the one that actually suits the guest count, budget and date. It only ever chooses between packages you already sell — it cannot invent one, and it never sees the prices while it decides.
Writes the proposal message
A first-draft personal note built from your own package and this exact event — the moment you need it, not a blank page at 11pm. Never generic, never inventing services you don't offer.
Weighs a double-booking
When two jobs land on the same day, Clash Guard's advisor factors the travel time between them and tells you if it's doable, tight, or unrealistic. You make the call.
Writes your package copy
Descriptions and what's-included lists, drafted from the package you're already building — the guest range, the duration, the service. It fills the boxes that otherwise sit empty for weeks; the price stays yours to set.
Writes your profile
A tagline and a bio from what you actually do, or a sharper version of the one you've written. The blank profile is the thing most suppliers never come back to finish.
Replies to your reviews
A considered response to a review, drafted in your voice and grounded in what that customer actually said — including the awkward ones, which are the replies that take longest to write. Nothing posts until you send it.
Across all of it, two rules never change: the AI never sees or sets your price, and nothing goes out until you send it.
See Pro pricingPriya's 40th · 40 guests · 14 Jun
Personal message
Hi Priya — a 40th with 40 guests sounds like a wonderful evening. Our Full Evening package is built for exactly this: we'd arrive early to set up, keep the floor moving all night, and take care of the details so you can enjoy it. We'd love to be part of the celebration.
Product preview with demonstration data
Free for organisers. Fair for suppliers.
Organisers plan, compare and book suppliers for free. Suppliers start free too, and only move to Pro once bookings are already coming in — no lead fees, and no platform fee at all on Pro.
Plan as many events as you like, compare suppliers, and book — no subscription. Organisers stay free, so suppliers can win more real bookings.
Plan your event — free- Create unlimited events
- Browse and compare all suppliers
- Request quotes and message directly
- Digital contracts and secure payments
- Event readiness tracking
- No platform fees, ever
A £1,000 booking keeps £60 more on Pro than on Free's 6% fee — and Pro's 0% applies to every booking, however it came in. Past roughly £480 of bookings a month, Pro is cheaper than staying on Free.
Whatever you pay is fixed when your client signs. Every payment on a booking is priced the moment the contract is signed by both sides, and that figure is written into the schedule. Move to Free afterwards and the booking still keeps the 0% it was signed at — just as a booking signed on Free keeps its 6% if you upgrade the next day. Work you have already won is never re-priced.
What your £29 a month actually buys
- 0% platform fee, however the job came in — card processing still applies
- A full AI back office — triages enquiries, drafts replies and proposals, and writes your page copy
- Clash Guard's AI advisor — weighs the travel between two same-day jobs so you never double-book
- Faster payouts — to your own UK bank via Stripe, in as few as 7 days
Add it up and Pro is a back office, not a discount — the 0% platform fee is the floor, not the whole point. Start free, and move up when it's already earning.
| Payment | Amount | Our fee, fixed |
|---|---|---|
| Deposit, on signing | £375 | £22.50 |
| Balance, before the event | £1,125 | £67.50 |
| Taken across the booking | £1,500 | £90 |
That 6% is worked out per payment when your client signs and written onto the schedule. Change plan tomorrow and this table does not move — the fee is stored on each payment, not recalculated from whatever plan you happen to be on when the money arrives.
Card processing is Stripe's own charge and is not shown here — it depends on the card your client uses, and it is set out separately below.
Free
Your profile, proposals, contracts and deposits — live and free. No monthly fee, no lead fees. A 6% fee applies only on payments a customer actually makes, so there's no cost until you're earning.
6% per booking — instead of a monthly fee
- Your own public page — bookable, shareable, and live for free
- Up to 5 active proposals out at once — proposals to marketplace briefs and to your own enquiries count together
- Up to 3 active packages
- 1 contract template
- Direct enquiries and messaging
- Contracts, secure payments, and availability calendar
- Clash Guard alarm — every enquiry and booking checked against your live diary, so a same-day, overlapping or too-far-apart clash surfaces on the lead, in your weekly summary, and by email
- Overview stats and conversion funnel
- Read-only customer list
Pro
For the one supplier business booking steadily that wants better margins, faster cash, and more ways to win work — with no fee on anything you book.
0% per booking — your subscription covers it
- AI enquiry triage — every enquiry read the moment it lands and sorted by how genuine and how urgent it is, so you quote the jobs most likely to book first
- AI reply drafts — a ready first reply that already asks for what's missing (budget, date, guest count); you copy, tweak and send — it never sends for you
- AI proposal drafting — a personalised, on-brand proposal in about 90 seconds, grounded in your packages, with your price always yours
- AI content assist — package descriptions, inclusions, review replies and your profile bio written or polished in a click
- Clash Guard feasibility — when a date clashes, AI weighs the travel time between the two jobs and tells you if you can realistically make both
- Quote 4× more at once — up to 20 active proposals across marketplace briefs and your own enquiries, and unlimited active packages
- Full analytics: win rate, revenue, and package performance
- More shots at booking, still no lead fees — priority marketplace placement and Discover opportunities
- Private customer notes and CRM that are yours alone
- Unlimited custom contract templates
- Calendar export (.ics)
- Reduced Build My Event branding on your public profile and booking pages
Studio
The control room for a growing supplier business. When you're running several workspaces and a team, Studio brings every diary, pipeline and person into one place — so you schedule across all of them without logging in and out or double-booking. In build now; join the waitlist to shape it.
0% per booking — your subscription covers it
- Everything in Pro, across every workspace
- Team scheduling — see availability, assign jobs, and keep everyone's diary straight in one place
- Every workspace in one dashboard — bookings, pipeline and revenue together, no logging in and out
- Operation-wide Clash Guard — no team member or workspace gets double-booked onto the same date
- Cross-workspace analytics — performance across all your brands and lead sources
- Highest priority in marketplace matching
Nothing to lose by starting
- Free forever to start — no card, no commitment
- Useful from your very first enquiry
- 30-day Pro trial — keep everything you set up
- No lead fees, no credits, ever
- Change your mind? Cancel any time — Pro runs to the end of your paid period
All prices in GBP. No long-term contracts — plans renew automatically until you cancel, and you can change or cancel any time. Cancelling isn't refunded: your plan runs to the end of the month or year you've paid for.
Good to know
- Card processing
- Card payments are processed by Stripe and settled on your connected account. The rate depends on the card your client uses — about 1.5% + 20p on a standard UK card, more on a commercial or overseas one. We set aside 2.8% + 20p up front and refund the difference once the payment settles, so you pay Stripe's real cost and nothing more — capped at 2.8% + 20p even when the card costs us more than that. Not an additional platform fee. Refunds are the exception: Stripe keeps its fee on the original payment, so you bear what that card actually cost, which on an overseas card can be more than 2.8% + 20p.
- Multiple workspaces
- Your first workspace is included. Add a workspace when you launch another brand — a one-off £50 unlock gives it its own profile, packages and diary on the Free plan (6% fee on bookings), for good. Each workspace's plan is separate: move any of them to Pro at the standard price whenever it's worth it. The free Pro trial is only ever on your first workspace. Studio, for teams running several brands from one diary and dashboard, isn't available yet — you can join its waitlist from the Studio plan above.
- No hidden costs
- No per-lead credits, no pay-to-quote, and no booking commission on paid plans — where lead sites charge £5–£40 for a lead you might never win, you pay nothing per booking on Pro. Free's 6% — taken from each payment as your customer makes it, and returned pro rata when you refund them through Build My Event, less whatever Stripe kept on the original payment — is the one platform cost beyond Stripe processing.
Questions suppliers ask before joining
Is there a free plan for event suppliers?
Yes. The Free plan includes a live public profile, proposals, e-signed contracts, secure payments, messaging, and an availability calendar at no monthly cost. It carries a 6% fee, taken from each payment as your customer makes it and returned pro rata when you refund them through Build My Event; the Pro plan (£29/month) removes that fee on every booking, however it came in.
If I drop back to Free, do my signed bookings start costing me a fee?
No. The fee is calculated when the contract is signed by both sides and written onto each payment in the schedule, so a booking signed while you were on Pro keeps its 0% even if you move to Free the next day. It works the same in the other direction: a booking signed on Free keeps its 6% if you upgrade afterwards. Nothing re-prices a booking you have already won.
What happens if a client cancels?
The refund is worked out on a published sliding scale based on how far away the event still is, and it is set out in the contract before anyone signs — so you and your client can both read the number in advance rather than argue about it afterwards. Two things sit outside the scale: if you are the one cancelling, your client is refunded in full; and if you marked the first payment non-refundable when you built the proposal, that payment is not returned whatever the scale says.
Do I pay for leads or enquiries?
No, never. Build My Event has no per-lead charges, no credits, and no pay-to-quote system. Direct enquiries and marketplace opportunities are included on every plan — you only ever pay a subscription (or the Free plan's 6% on payments your customers actually make).
What stops me accidentally double-booking?
Every incoming enquiry, matched brief, and proposal you build is checked against the bookings you've already taken. If a date clashes, you're warned straight away — on the lead, on the opportunity, in your weekly summary, and by email. It's advisory: a clear heads-up, never a block, because some suppliers run more than one team. On Pro, an AI check goes further and weighs the travel time between two same-day jobs to tell you whether you could realistically make both.
Do my clients need a Build My Event account?
Not to look. Your proposal opens from the private link you send — no account, no sign-up, nothing to install. Accepting it does set one up: they're taken through a quick sign-in, with their details already filled in from the enquiry they sent you, and they come straight back to finish. That account is what gives them somewhere to e-sign the contract, pay the deposit and follow the payment schedule afterwards — and it's how the same client books you again without starting over.
Can I use it for enquiries from other platforms or my own website?
Yes — that's the point. Wherever an enquiry starts (a directory listing, social media, word of mouth, your own site), you paste one proposal link and run the rest of the booking — quote, contract, deposit, instalments — in Build My Event.
How do I get paid?
By card, through Stripe Connect, straight to your own bank account. Deposits are paid when the client accepts and instalments arrive on the schedule you set, with automatic reminders. Funds are never held by us.
What does the Pro plan cost, and is there a trial?
Pro is £29 per month, or £290 per year (two months free). Each account gets one 30-day free trial of Pro, never on an extra workspace. An extra workspace costs a one-off £50 to unlock and runs on Free, or on its own Pro plan at the same prices. Plans renew automatically until you cancel, and you can cancel at any time in Billing — Pro runs to the end of the period you've paid for, then your account moves to Free.
Does the AI write my proposals?
It writes the message, not the numbers. With Draft with AI (a Pro feature) you get a first-draft personal message grounded in the package you've chosen and that specific enquiry. It never sees or sets your price, and it can't add inclusions that aren't already in your package — your pricing and what's included always come from you. You review and edit every draft before it sends.
I already use HoneyBook or another client-management tool — can I switch?
Yes. HoneyBook is general client-management software and is available to UK businesses, so the question is which fits your work. Build My Event is built specifically for UK event suppliers: clients pay by card through Stripe straight into your own bank account, our fee on a booking is fixed when the contract is signed, cancellation refunds follow a sliding scale set out in the contract before anyone signs, and every enquiry and proposal is checked against the bookings you already have so you don't double-book. You can start on Free and run your next enquiry through it.
Your next enquiry deserves better than a PDF
Set up your profile and packages for free, then run your very next enquiry through a proposal link. If it doesn't win you the booking faster, it cost you nothing to find out.
By creating an account you agree to our Terms of Service and Acceptable Use Policy, and confirm you have read our Privacy Policy.